We often record messages that many people hear.  Why not make an effort to get them perfectly right? Here are some examples you can adapt.


Personal Outgoing Messages

You’ve reached Stan Stinger from Stinger and Bros. I’m sorry that I’m not available to answer your call. Please leave your name, number and a quick message. I’ll get back to you as soon as I can.

Hi, this is Karen. I’m either away from my desk or on the phone right now. Please leave your name and number along with a short message. I’ll return your call as soon as I’m available.

Hello, you have reached Herbert Roots from Sweethings Ltd. I will be out of my office from 10th June to 10th July. You can call me when I return or leave a brief message. If this is an emergency, please contact Janice Roots at +1 416 764 89 89.

Hi, this is Sheila. I’m currently unable to take your call. Please leave your name and a brief message. I will contact you as soon as possible. Thanks.

Thanks for your call. You’ve reached 768 955 678. I can’t answer the phone right now so please leave a message after the beep.


Corporate Outgoing Messages

Opening hours

You have reached KDP Industries. We are currently closed. Our normal hours of operations are from 8 AM to 4 PM from Monday to Friday and 8 AM to 2 PM on Saturday.

Extension options

Thank you for contacting Colorado Wind Corp. If you know your party’s extension you may enter it now. If not, please hold on and our operator will take your call.

Menu options

Hello. You have reached Riversoft Inc. Please select from the following menu options.

Leave a message

Thank you for calling Lingotrust.  We are currently closed for the holiday. Please leave a message and your call will be returned when we reopen our office.

Busy line 1

You have reached Rob’s Marketing School. All of our sales representatives are busy serving other customers but we will be with you shortly.

Busy line 2

We apologize for your wait. Please continue to stay on the line and we will answer your call as soon as one of our reps becomes available.

Want to learn more about business English? Read Andrew’s Speak and Write Better Business English e-book here https://www.amazon.com/dp/B093324SXC