Pay attention to gender in business English writing.

Business writing should be correct and polite.

Gender can be confusing when you first see foreign names, but that is not an excuse to make mistakes or to come across as impolite if you are writing in English.

When you read signatures it’s not always clear whether the signer is a man or a woman. If you’re not sure about people’s sex (is this Mr or Ms Alex Lewis?) check with someone who does know, look them up in LinkedIn, or use gender-neutral language when writing.

Gender-neutral language includes the use of “they”, “them” and “their” for singular people, as in these examples: “When a manager is dismissed their (instead of his or her) passwords should be disabled” or “If one student fails the exam ask them (rather than him or her) to retry the test next year.”

Lastly, if you want to be addressed correctly just add your pronoun to your signature. This will help people learn how you would like to be called. For example if you are male and want to be known as such, you could write your name followed by “he/him/his”. If on the other hand, you’d rather people used inclusive language when they write, you could add “they/them/their”.